The views and reports in Microsoft Project help you not lose track of what everyone is doing. Track resource progress Make sure the people on your project send in regular task status updates. The accuracy of your estimates for resource requirements (and ultimately project costs) depends largely on the accuracy of your task duration estimates. Review and refine the duration estimates Use the information that you collect about your current project and similar projects to refine your duration estimates.
Fortunately, Microsoft Project has the expert tools you’ll need. You now worry about using resources in other departments, hiring vendors, tracking a hundred peoples’ work, generating reports for executives, and numerous other complexities you haven’t even thought about yet. If you’re a seasoned project manager As projects get bigger, there are more things to think about. You might expect a person with five years’ experience to complete a task in less time than someone with two. Project allows you to control what happens to task durations after you add to tasks.Ĭonsider how a person's capabilities affect task durations A person’s experience can directly affect the duration of the task. For example, the design for a new toll bridge probably isn’t going to go faster if you double the number of architects on the project. It can add extra costs, extra communication, and other inefficiencies. In many cases, however, adding people to a task can have the opposite effect. Generic resources These resources specify staffing requirements for tasks and not specific individuals, such as carpenters, or developers.Ĭonsider how the number of resources changes durations When you put multiple resources on a task, you’d expect the duration of a task to shorten. Material resources These resources include computers or machinery used to complete work on tasks. Enterprise resources are used with Project Professional. Project managers sometimes call these work resources, as opposed to materials and equipment.Įnterprise resources These resources are work resources managed and shared across an organization. People resources These are resources we normally think of as working on tasks. Learn what types of resources you can assign to tasks After you gather the information you need about project tasks, identify the types of resources you’ll need.
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If you’re new to project management If you’re new to project management, you might realize there’s more to worry about than just adding tasks, like how many people to put on them, how to account for people’s holidays and vacation time, and how and where to put in personal information like phone numbers, email addresses, and salary information. Project management tips before you start.
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This difference is a common source of confusion when working with any project management software.įor more articles in this series of project management instructional guides, see The project management road map. You need to add people to your project schedule before. When you put people to work on your project, keep two things in mind:
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